Equipment Forms:

Equipment acquisitions must be documented on the Equipment Report Form. The form must be submitted to the UHSO and a copy remains with the grantee. The form includes: description, serial number or identification number, date equipment was received, cost, percentage of federal participation in the cost, location of the equipment, date of disposition, sale price, and condition of equipment.

Grant Proposal Forms:

A project proposal can be submitted by any political sub-division (municipality, county, state agency), school districts, other local agencies or non-profit corporations. When completing the proposal, agencies are asked to review, analyze, and evaluate their community’s specific highway safety problem, which is referred to as problem identification. Prospective grantees should then develop innovative approaches designed to combat local traffic safety problems.

Monthly Expenditure Report Forms:

The federal grant program operates on a reimbursement basis. The grantee must first incur the costs for approved expenditures and then apply for the reimbursement. This process utilizes the Expenditure Reimbursement Form, which must be completed and submitted to the UHSO.

Project Adjustment Forms:

Program revisions that change the intent of the project, or alters the funding allotment by more than 10% of the total federal budget, must first be approved by the UHSO. The UHSO will evaluate the proposed revision/adjustment and if approved, incorporate it into the Highway Safety Plan.